Azure Information Protection using email

In some of my previous blogs I’ve shown how you can classify and protect you content using Azure Information Protection. In these three short video’s I demonstrate how this works with emails and a mobile device.

I am using Outlook Web for these demo’s and it is nice to see that all RMS templates which are available through the fat-client (Outlook) can as easily be used by the web client.

As users, I’m using a tenant-user and an external user. This external user has no connection to my tenant and has a @gmail.com account. This could as easily have been an Casema.nl or Ziggo.com account. This doesn’t matter.

Scenario 1

In this scenario, a document is protected using Azure Information Protection (or RMS to be more exact). The document is set to be “View Only” and is sent to different recipients. As the email itself is not protected, this can be opened and read by any user. The protected document can only be opened by the authorized user.

Scenario 2 – AIP protected attachments

This scenario uses an AIP protected pdf, which is send using e-mail. As this is a protected file, the pdf is renamed to .ppdf (protected pdf). This can also be seen, as the file-extension logo has the AIP logo applied.

The file is send using email to non authorized person. Using the AIP Viewer app, the user tries to open de pdf, but cannot.

Scenario 3 – AIP protected email

In this scenario, I will send an email with attachments to an authorised user and an non-authorised user. The latter will not be able to open the email, as this will be presented as a .rpmsg file. This is a restricted permission message file and can only be opened by a RMS aware application (Outlook or the AIP Viewer App, for example).

The authorized user will be able to open the e-mail using the AIP Viewer app and open te attached documents.

 

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