Share button and the “create link” option

Hi all,

In one of my previous posts I talked about the Share button and it’s function. It would seem that Microsoft added another feature to this option (or I missed it the first time around). It is now possible to create an anonymous link to a document.

With this link, you can allow external users to either edit or view a document. This option has been around some time in OneDrive for Business, but this is the first time I’ve seen it in Office 365 sites.

Share_1

 

 

 

 

 

This option is only available when external sharing has been enabled. When selected, SharePoint uses a Guestaccess.aspx page to display or edit the document. Only the site-owner (or site-collection admins) can create the links. These come in two different varieties: Read and Edit. You can add the requirement that the recipient of the link signs in to Office 365.

Share_2

 

 

 

 

 

When these links or one of these links have been created, anyone within the Members group can use the link.

The site-owner can delete the link when needed.

Share_3

 

 

 

When you want to “Share” a document, you will notice that a link is available. You can then send this link to anyone you like.
Share_5

 

Here’s the catch: As with the Share button, the Edit option will break the permission inheritance of the document you are sharing. But this will not show up at the People and Groups section. Instead, SharePoint uses a hidden ACL for the document with guest access. SharePoint will notify you that the inheritance is broken. But you cannot view the details.
Share_4

 

 

So, use this wisely!

 

 

 

1 Comment

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s